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HR teams oversee high-touch processes — onboarding, offboarding, engagement tracking, and employee communications — that span multiple systems and require coordinated action across departments. MyAi turns these into automated, trackable workflows using Templates and Instances.

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The Core Problem

Employee lifecycle management involves triggering actions across a wide range of systems: HR platforms, identity providers, device management, SaaS application provisioning, email, and communication tools like Teams. These steps are often tracked in spreadsheets or ad-hoc checklists, relying on manual follow-up to ensure nothing is missed. The result is inconsistent experiences and accountability gaps.

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Key Use Cases

Create an onboarding Workflow that orchestrates the full new-hire process:
  • Software provisioning — Automatically activate accounts in required SaaS tools based on role.
  • Device provisioning — Trigger hardware requests and track delivery.
  • Scheduled nudges — Send timed notifications to the new employee via email and Teams with onboarding milestones, training links, and team introductions.
  • Manager notifications — Keep hiring managers informed of onboarding progress.
Each new hire becomes an Instance of the onboarding Template, ensuring consistency while adapting to role-specific requirements.
Offboarding requires the reverse — deactivating accounts, recovering devices, revoking access, and archiving data. MyAi ensures every step is completed and documented:
  • Automated access revocation across connected systems
  • Device recovery tracking
  • Knowledge transfer prompts and documentation
  • Compliance-ready audit trail of all actions taken
Aggregate data from surveys, communication tools, and HR platforms to surface engagement trends. Present findings in a Canvas that HR leadership can query — identifying patterns across teams, tenure cohorts, or office locations without manually compiling spreadsheet reports.
Orchestrate recurring and event-driven communications — benefits enrollment reminders, policy updates, review cycle nudges — through Workflows that trigger across email, Teams, and other channels. Track delivery and engagement in a single Canvas.

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Why MyAi?

Lifecycle Automation

Onboarding and offboarding processes run end-to-end with full auditability.

Consistent Experiences

Templates ensure every employee gets the same structured onboarding — adapted by role.

Actionable Engagement Data

Replace static survey exports with interactive Canvases that surface meaningful trends.

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Learn More

Platform Architecture

Understand how Dimensions, Functions, and Canvases work together under the hood.

Guide for End Users

Learn how everyday users interact with Canvases, ask questions, and get work done.

I.T.

See how IT teams orchestrate provisioning, access management, and infrastructure monitoring.

Integrations

Explore the tools and systems MyAi connects to out of the box.